Universal Terms of Use, Privacy Notice, and Cookie Notice
Last updated: 2025 01 03
Controller: EarOn Studio / Minor Label Recordings (trade names used by a Swedish sole proprietorship, enskild firma)
Registered address: Olof Dalins Väg 6, Sweden
General contact (human readable): other (at) earonstudio (dot) com
Privacy contact (human readable): other (at) earonstudio (dot) com
DPO: No dedicated DPO has been appointed. Use the Privacy contact above.
Note on email formatting: The email addresses above are intentionally written in human readable form to reduce automated spam. Replace “(at)” with “@” and “(dot)” with “.” when contacting us.
This document applies to all websites, landing pages, forms (including but not limited to ClickUp forms), ads, messages, calls, events, and any other interaction you have with EarOn Studio / Minor Label Recordings (together, the Services). It applies to customers, prospective customers, leads, applicants, interns, contractors, freelancers, and anyone else who interacts with the Services.
If local mandatory law gives you additional rights or restricts certain terms, that local law prevails for that specific issue.
1. Acceptance and scope
By using the Services, submitting information, communicating with us, or clicking our ads, you agree to this document.
If you are using the Services on behalf of a business, you confirm you have authority to bind that business.
2. Minimum age
The Services are not intended for children. You must be at least 16 years old, or older if required by law where you live.
3. Definitions
Personal data means information that identifies you or can reasonably be linked to you.
Processing means collecting, storing, using, analyzing, sharing, or deleting data.
Candidate means a person who applies or is considered for a role, internship, or contract assignment.
Lead means a person who shows interest in our services or offers.
Advertising partners means platforms and vendors used for measurement, targeting, and retargeting.
4. Permitted and prohibited use
You may use the Services only for lawful purposes.
You must not:
attempt to access systems, accounts, or data without authorization
probe, scan, or test security or bypass access controls
interfere with availability or performance of the Services
submit malware, spam, or abusive volumes of requests
misrepresent your identity or submit false information
use the Services to violate the rights of others
We may restrict or terminate access if we reasonably believe the Services are being misused.
5. Your submissions and content license
If you submit content to us (including applications, CVs, portfolios, links, test answers, work samples, audio, video, messages, or files), you confirm:
you have the rights needed to submit it
it is accurate to the best of your knowledge
it does not unlawfully disclose someone else’s personal data
You grant us a worldwide, nonexclusive, royalty free license to host, store, reproduce, analyze, and use your submitted content solely to:
operate the Services
evaluate you for roles, internships, or assignments
communicate with you
improve our processes and security
comply with legal obligations
establish, exercise, or defend legal claims
If you provide reference details, you confirm you have informed the reference that their details may be used for recruitment or verification.
6. Recruiting, internships, contractors, and work samples
6.1 What we may collect for recruiting
We may process:
identity and contact details
your experience, education, skills, and role preferences
portfolio links and publicly available professional profiles you choose to share
interview notes, evaluation notes, and communications
test results and work sample submissions
references and verification outcomes where appropriate and lawful
scheduling details, time stamps, device and fraud signals to protect the process
Do not submit sensitive data unless we explicitly request it and provide a specific notice. Examples include health data, union membership, religious beliefs, political opinions, or data about children.
6.2 Automated tools and AI
We may use tools, including AI supported tools, to help with spam prevention, summarization, ranking assistance, and workflow automation. Where law limits solely automated decisions with legal or similarly significant effects, we will provide appropriate safeguards and human review where required.
6.3 Background checks and identity verification
Where relevant to a role and permitted by law, we may request or conduct reasonable verification, including identity checks and reference checks. If consent or a separate notice is required, we will request it at that time.
6.4 Candidate retention
If you are not selected, we may retain your information to:
comply with legal obligations
manage and defend potential legal claims
consider you for future roles if allowed by law and consistent with your preferences
You can request deletion or ask us to stop future recruiting contact at any time, subject to legal retention requirements.
7. Sales, leads, marketing, and communications
7.1 Service and process communications
We may contact you using the details you provide (email, phone, SMS, messaging apps, social platforms) for operational reasons, including responding to requests, scheduling, and status updates.
7.2 Marketing and retargeting
We may use your information to:
send marketing communications where permitted
build audiences and run retargeting campaigns
measure ad performance and attribution
Where consent is required (for example, for certain marketing messages or marketing cookies), we will ask for it. You can withdraw consent at any time.
7.3 Opt out
You can opt out of marketing communications at any time:
by using the unsubscribe link where provided
by replying STOP to SMS where supported
by contacting us at other (at) earonstudio (dot) com
Opting out of marketing does not stop necessary operational messages.
8. Payments, purchases, and third party processors
If you purchase services, payment processing may be handled by third party providers. We do not store full payment card details unless explicitly stated.
We use service providers for hosting, analytics, customer management, recruiting workflows, communications, file storage, scheduling, and security. We require appropriate contractual protections where required by law.
9. Intellectual property
We own or license the Services, including text, design, branding, and underlying materials. You may not copy, distribute, or create derivative works except as allowed by mandatory law or with our written permission.
10. Third party links
The Services may link to third party sites or tools. Their terms and privacy practices apply to their services, not ours.
11. Disclaimers
The Services are provided as available. We do not guarantee uninterrupted availability, error free operation, or specific outcomes from marketing, recruiting, or business efforts.
12. Limitation of liability
To the maximum extent permitted by law, we are not liable for indirect, incidental, consequential, special, or punitive damages, or loss of profits, revenue, data, or goodwill.
If liability cannot be excluded, our total liability is limited to the amount you paid us for the relevant Services in the 12 months before the event giving rise to the claim, or USD 100 if you paid nothing, unless mandatory law requires otherwise.
13. Indemnity
If you violate this document or infringe rights of others through your use of the Services, you agree to indemnify and hold us harmless from resulting claims, damages, and reasonable legal fees.
14. Changes
We may update this document. The latest version applies from the posted date. If changes are material, we may provide additional notice where reasonable.
15. Governing law and disputes
Unless mandatory local law requires otherwise, Swedish law applies and disputes are handled by Swedish courts, Stockholm District Court as first instance.
16. Privacy Notice
16.1 Categories of personal data we process
Depending on your interaction with us, we may process:
identifiers and contact data (name, email, phone, address, country, language)
recruiting data (CV, portfolio, work samples, assessments, interview notes)
customer and lead data (requests, communications, preferences)
technical and usage data (IP address, device data, browser data, logs, approximate location from IP)
analytics and advertising events (page views, clicks, form events, conversions, ad interactions)
security data (fraud signals, abuse prevention logs, access logs)
16.2 Sources
We collect data:
directly from you
from your device via cookies and similar technologies
from advertising and analytics partners
from references and public sources where relevant and lawful
from service providers helping us operate the Services
16.3 Purposes
We process personal data to:
operate, maintain, and improve the Services
manage recruiting and evaluation workflows
communicate with you and provide support
measure, attribute, and improve marketing and advertising
run retargeting and audience building where permitted
prevent fraud, abuse, and security incidents
comply with legal obligations, accounting, and record keeping
establish, exercise, or defend legal claims
manage corporate transactions such as financing, mergers, or asset sales
16.4 Legal bases
Where applicable, we rely on one or more legal bases depending on context:
contract, or steps prior to contract
legitimate interests (for example, running the business, recruiting, security, fraud prevention, and certain marketing)
consent (for example, certain cookies, and marketing where required)
legal obligation
You can object to processing based on legitimate interests in certain jurisdictions, and you can withdraw consent at any time.
16.5 Sharing
We may share personal data with:
service providers and contractors who process data on our behalf
advertising and analytics partners for measurement, attribution, and retargeting where permitted
professional advisers (legal, accounting, audit)
authorities when legally required
parties involved in corporate transactions
16.6 International transfers
Your data may be processed outside your country. Where required, we use lawful transfer mechanisms and appropriate safeguards, such as adequacy decisions, standard contractual clauses, and supplementary safeguards as appropriate.
16.7 Retention
We keep personal data only as long as necessary for the purposes described, then delete or anonymize it when reasonably possible, subject to legal retention duties.
You can request more detail about retention for your specific case.
16.8 Security
We apply reasonable technical and organizational measures to protect personal data. No system is perfectly secure, but we design for risk reduction and incident response.
16.9 Your rights
Depending on your location, you may have rights to:
access
correction
deletion
restriction
portability
objection to certain processing
withdrawal of consent
complaint to a supervisory authority
To exercise rights, contact other (at) earonstudio (dot) com. We may verify identity before fulfilling requests.
17. Cookie Notice
17.1 What cookies and similar technologies are
Cookies and similar technologies store or access information on your device. We use them to provide the Services, measure performance, and support advertising and retargeting.
17.2 Categories
We use:
strictly necessary technologies required for core functions and security
preferences technologies that remember choices
analytics technologies to understand usage and improve performance
advertising technologies for attribution, measurement, and retargeting
17.3 Managing cookies
You can manage cookies through:
our consent banner where available
browser settings
platform level advertising controls
Blocking cookies may reduce functionality.
18. Regional addenda
18.1 EEA, United Kingdom, and Switzerland
Where required, we:
obtain prior consent for nonessential cookies and similar technologies
provide transparency about processing and legal bases
support objections to legitimate interests processing where applicable
support your statutory data subject rights
18.2 United States, including California
We may process personal information for business purposes listed above, and disclose it to service providers and advertising partners.
California residents may have rights to:
know, access, delete, and correct
opt out of sale or sharing of personal information
limit certain uses of sensitive personal information where applicable
not be discriminated against for exercising rights
To submit a request, contact other (at) earonstudio (dot) com with subject “US Privacy Request”.
If your browser sends a recognized opt out preference signal, including Global Privacy Control, we will treat it as an opt out request where required.
18.3 Canada
If we send commercial electronic messages, we will provide a functional unsubscribe mechanism and honor unsubscribe requests within the legally required time where applicable.
18.4 Brazil
Where LGPD applies, we identify an appropriate legal basis for processing and support applicable rights including consent withdrawal where relevant.
19. Contact
Privacy and rights requests (human readable): other (at) earonstudio (dot) com
General contact (human readable): other (at) earonstudio (dot) com
Postal address for formal notices: Olof Dalins Väg 6, Sweden